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Massage Therapy Software: Book More Clients. Cut No-Shows. Finish Your Notes Faster.

Ruana gives massage therapists one system for online booking, SOAP notes, intake forms, reminders, scheduling, and billing — so you spend less time on admin and more time with clients.

Massage Therapy Software: Book More Clients. Cut No-Shows. Finish Your Notes Faster.
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✓14-day free trial ✓No credit card required ✓Most clinics can get started quickly

Massage Therapy Software: Book More Clients. Cut No-Shows. Finish Your Notes Faster.

Massage therapy software features for your whole day

Booking, SOAP notes, billing and reporting work together in one system, from the first online booking to the paid invoice.

Online Booking

Clients book themselves from your website or a link, around the clock, without a single phone call.

  • Booking preferencesChoose which services, therapists and times are bookable.
  • Flexible calendarSet availability, buffers and time increments.
  • Your brandingYour logo on every booking page.
Learn more about Online Booking
Online booking calendar in Ruana practice management software

Automated Reminders

Reminders go out on their own, so fewer clients forget and fewer slots sit empty.

  • Email and SMSReach clients where they actually look.
  • Set and forgetSent automatically before every visit.
  • Fewer no-showsClients remember, your schedule stays full.
Learn more about Reminders
Email and SMS appointment reminders in Ruana

Billing & Payments

Create invoices and receipts in seconds and send a pay link so clients can pay online.

  • Pay-later linksSend an invoice with a secure pay link.
  • Invoices and receiptsClean, professional, ready to print.
  • SuperbillsGive clients what they need for reimbursement.
Learn more about Billing & Payments
Invoice with payment link in Ruana practice management software

Intake Forms

Intake forms are completed before the visit, so you start the session with the history in front of you.

  • Sent automaticallyForms go out as soon as a client books.
  • Custom forms and templatesBuild your own forms or start from a variety of ready-made templates.
  • Saved to the profileAnswers land straight in the client record.
Learn more about Intake Forms
Digital intake form in Ruana practice management software

Online booking and scheduling for your whole team.

Online booking page in Ruana practice management software
Color-coded schedule in Ruana practice management software
Practitioner view of the day in Ruana
Staff working hours calendar in Ruana

Clients book online from your website, Google profile or Instagram, choosing the service, practitioner and time that suit them.

Learn more about online booking

See every appointment for the day or week in one color-coded calendar, and reschedule with drag and drop.

Learn more about scheduling

Each practitioner gets their own view of the day, so everyone knows who is coming in next.

Learn more about scheduling

Set each team member’s working hours and breaks, so online booking only offers times when they are available.

Learn more about scheduling

Notes done before your next client

Write clear SOAP notes, start from ready-made templates and see the full history in one place, so your documentation is finished when the session is.

SOAP Notes

Write structured notes made for clinical work, from the client’s complaint to the treatment plan.

  • Subjective to PlanEvery note follows the same clear SOAP structure.
  • Save a draft in one clickFinish the note later without losing anything.
  • Nothing slips throughYour dashboard flags notes that still need finishing.
Learn more about SOAP Notes
SOAP note in Ruana practice management software

Note Templates

Start every note from a ready-made template for your kind of practice, and finish your charting faster.

  • Template libraryNote templates built for different practitioners.
  • Make them yoursAdjust any template to fit the way you work.
  • Faster notesFill in what’s new instead of starting from a blank page.
Learn more about Note Templates
Practitioner note templates in Ruana

Advanced SOAP Notes (Professional)

Create your own buttons for the findings and treatments you write most, and add them to a note with one tap.

  • Your own buttonsBuild buttons that insert your usual text into the note.
  • Tap instead of typingAdd common findings in seconds.
  • More time with clientsSpend less time typing after every session.
Learn more about Advanced SOAP Notes
Advanced SOAP Notes buttons in Ruana

Client History

See each client’s full story before the session starts, all in one record.

  • Complete timelineEvery visit and note in chronological order.
  • Treatment plans and intakePlans, intake forms and contraindications in one place.
  • Secure recordsEncrypted and backed up, with HIPAA and GDPR support.
Learn more about Client Records
Client history and practitioner dashboard in Ruana
Ruana co-founders Anastasiia Noroozy and Rouzbeh Shawn Noroozy at the Ruana booth
Anastasiia Noroozy and Rouzbeh “Shawn” Noroozy, co-founders of Ruana

Built inside a real clinic, not a tech office.

Ruana started in our own chiropractic clinic. Scheduling, patient records and invoicing lived in three separate systems. That meant double bookings, retyped notes and invoices that didn’t match the schedule.

So we built one system that works the way a treatment room and front desk actually work, and opened it to every practitioner dealing with the same problems.

13+

Years in clinical practice. Doctor of Chiropractic, Palmer College of Chiropractic West.

UC Berkeley. Undergraduate, pre-medical.

Medical graduate co-founder. Clinical background in patient care.

Read our story

Ruana Practice Management Software Demo: Online Booking, SOAP Notes, Scheduling…

See how Ruana handles online booking, scheduling, payments, SOAP notes, intake forms, and automated reminders — all in one workflow.

Book a Live Demo or Support Call →

One system to help you stay booked, stay organized, and get home on time.

Online Booking: 24/7 client booking via websites or social media with SMS & Email Reminders

Effortless Booking for Massage Therapists

Online Booking: 24/7 client booking via websites or social media with SMS & Email Reminders

Online Booking: 24/7 self-scheduling to reduce phone tag. Automated Reminders: SMS and email alerts to drastically cut down on no-shows. Ruana automatically sends confirmations, reminders, and follow-ups by SMS and email—keeping your schedule full, reducing no-shows, and helping clients stay consistent with their care.

Smart Scheduling for Busy Massage Practices

Smooth Appointment Management for Massage Therapists

Smart Scheduling for Busy Massage Practices

Whether you run a solo massage practice or a multi-therapist clinic, Ruana’s color-coded, drag-and-drop calendar keeps your schedule organized. Manage massage therapists, treatment rooms, and client flow efficiently—maximizing productivity, reducing downtime, and keeping care plans on track.

SOAP Notes: Digital, secure, and easily accessible client treatment records

Detailed Massage Client Records

SOAP Notes: Digital, secure, and easily accessible client treatment records

Digital SOAP Notes: To maintain compliant, paperless clinical records. Create massage therapy notes your way. Use ready-made templates or build your own SOAP notes, exams, and progress charts—with fast documentation tools designed for massage therapists. Access client records instantly and securely from any device, ensuring continuity of care, compliance, and less time spent on paperwork.

Massage Invoicing & Billing Made Simple

Streamlined Massage Billing

Massage Invoicing & Billing Made Simple

Send professional invoices and get paid faster with Ruana. Designed for massage therapists, our massage therapy software supports superbills and private services. Easily track payments, manage client balances, and simplify your massage practice’s finances—all in one secure platform.

Reports & Financial Insights for Massage Therapists

Massage Practice Insights

Reports & Financial Insights for Massage Therapists

See exactly how your massage practice is performing. Ruana’s dashboards track revenue trends, client visits, appointment stats, and therapist performance—giving you data-driven insights to grow your practice, improve client care, and boost profitability.

Flexible Form Builder for Massage Therapists

Customizable Massage Forms

Flexible Form Builder for Massage Therapists

Create digital massage intake forms, consent forms, exam forms, and health questionnaires—no technical skills required. Ruana makes it easy to collect the information you need before, during, or after massage sessions, ensuring accurate records, smoother workflows, and better client care.

Want to See Everything Ruana Can Do for Massage Therapists?

There’s even more to explore. Ruana includes powerful massage therapy tools—from appointment requests, SOAP notes, and progress notes to automatic notes, care plan tracking, packages, memberships, and more. Everything your massage practice needs to stay organized, grow, and deliver exceptional client care.

See All Features
Ruana practice management software features preview — calendar, patient charting, and SOAP notes.

Switching to Ruana is easy.

Most solo practitioners are taking online bookings within an hour.

Start Free Trial See Plans & Pricing
1

Sign up in two minutes

Create your account and our setup guide walks you through your services, hours and booking page.

2

Use it free for 14 days

Book clients, write SOAP notes, send intake forms and invoices. Full access, no credit card.

3

Pick your plan

When your trial ends, choose Solo or Professional. No contracts, cancel anytime.

Coming from another software? We import your client list for free. Book a free setup call

Your patient data, protected.

As clinicians, we hold patient records to the same standard in our software as in our own practice. Here is how Ruana keeps them safe.

Read our security overview

Encrypted end to end

Data is encrypted in transit and at rest, with automatic backups.

Secure AWS infrastructure

Your client data is stored on Amazon Web Services, built with modern healthcare safeguards in mind.

HIPAA and GDPR support

Supports HIPAA compliance for US practices, with a signed BAA. GDPR-ready for the EU, with a DPA.

Role-based access

Front desk staff see the schedule. Practitioners see the charts they need.

Find Ruana on

Capterra, GetApp and Software Advice

Start Ruana for free, then get
50% off 3 months

Try Ruana free for 14 days, then get 50% off your first 3 months when you subscribe. No credit card required.

Solo

Everything one practitioner needs to run their practice.

50% off for 3 months
$35.99 $1800 /month for 3 months,then $35.99 billed monthly
Start free trial

Everything you need, including:

  • 1 practitioner, unlimited front desk staff
  • Unlimited appointments
  • Online booking
  • Email reminders (SMS available as add-on)
  • Digital intake forms & form builder
  • Charts, SOAP notes & treatment plans
  • Invoicing, superbills & payment links
  • No-show & late cancellation fees (you decide when to charge)
  • Reports, analytics & file uploads
  • Free setup call & data import

Professional

For teams

For growing practices with a team or multiple locations.

50% off for 3 months
$55.99 $2800 /month for 3 months,then $55.99 billed monthly

+$19.99 per additional practitioner per month ($10.00 for the first 3 months)

Start free trial

Everything in Solo, and:

  • Multiple practitioners
  • Multiple locations
  • Online appointment requests (approve bookings before they’re confirmed)
  • Advanced SOAP notes (buttons that write your most-used text)
  • Packages

Offer for new subscribers only. The discount applies to your first 3 monthly payments and does not apply to the SMS add-on.

Unlimited Support to Help You Get Started

  • Free Data Import: Transfer your patient data into our platform with no extra cost. Whether you’re starting fresh or switching platforms, our free data import and setup support ensure a smooth start.
  • Dedicated Onboarding: Enjoy a custom account setup call to tailor your experience to your needs.
  • Always Here for You: Reach out to us via chat or email support—we’re here to help, no matter the question.

Contact Us!

Have questions or need assistance? Contact us! We’re here to help.

    Your Questions Answered!

    How long does it take to set up Ruana?

    Most clinics can get started in less than 30-90 minutes. You’ll have your booking page, billing, and charting ready right away. We also offer step-by-step guides and video tutorials if you need help.

    Do I need training to use Ruana?

    No — Ruana is designed to be intuitive. But we also offer step-by-step guides and video tutorials if you need help.

    What’s included in the free trial?

    You get full access to all features for 14 days — including online booking, charting, billing, and reminders. No credit card required.

    Can I customize forms and invoices?

    Absolutely. You can create your own intake forms, SOAP note templates, and invoices.

    How many team members can we have?

    You can add unlimited team members (admin, Chiropractor, or support staff) depending on your plan.

    Is Ruana HIPAA compliant?

    Ruana is built to support HIPAA compliance for U.S. healthcare providers. We use secure AWS infrastructure with encryption in transit and at rest, role-based access controls, and audit-friendly system architecture. Healthcare providers remain responsible for configuring and using the system in accordance with applicable HIPAA requirements and safeguarding protected health information (PHI).

    Do you provide a Business Associate Agreement (BAA)?

    Yes. Ruana offers a Business Associate Agreement (BAA) to U.S. healthcare providers who require it under HIPAA. The BAA defines the responsibilities of Ruana as a service provider and the healthcare practice as the covered entity with respect to safeguarding protected health information (PHI).